GENERAL INFORMATION
Code of Conduct
This year’s Web Archiving Conference is being held in-person at KBR - The Royal Library of Belgium in Brussels. Learn more about registration here.
The conference will be a mix of keynote panels, thematic sessions with multiple presentations, panels, posters, and lightning talks. All workshops are on Monday, before the conference.
Please note that the conference will not be streamed.
The time zone in Brussels, Belgium is Central European Summer Time (CEST). When you view the agenda on ConfTool as a registered participant, you should be able to see your local timezone and save sessions that you may be interested in.
Yes, we do need you to register for the conference.
Learn more about registration here.
INFORMATION FOR PRESENTERS
- Upload your presentation using this Dropbox link before 3 April.
- Presentations should be in PowerPoint with a 16:9 ratio.
- If you plan to use videos or audio in your panel or presentation, we recommend submitting your slides early to allow time for the AV team to test.
- Please also plan to bring your presentation on a USB stick or your laptop in case of unforeseen technical issues. Mac users must bring their own adapters.
Please refer to the speaker guidelines for more details.
- Lightning talks are strictly limited to 7 minutes or 1 minute (poster presenters). The extended time allocated for lightning talks also covers transitions between presenters, Q&A, and related logistics.
- Avoid including audio, video, and/or clickable links in your slides.
- Posters should be no larger than A1 (594 mm width x 841 mm length) in portrait orientation.
- We expect you to print your poster and bring it to WAC. When you arrive at the conference, you can drop it off at the registration desk.
- Please label your poster with a) poster session number, b) the poster’s short title, and c) the last name of the presenter–and make sure that the label is clearly visible–for organisation and setup purposes.
- You may wish to prepare a handout to attach to your poster and/or include a short URL or QR code linking to an online resource.
- Your poster will be displayed in the Galerie from Tuesday afternoon to Wednesday afternoon, and the accompanying 1-minute lightning talks will be presented at a 30-minute poster slam on Tuesday, 21 April in the Auditorium, where presenters will line up in order of the program.
- After the poster slam concludes, presenters and attendees will move to the Galerie for the poster session, during which attendees can move freely to view posters and discuss them further with presenters.
Check the speaker guidelines for more details.
We recommend you bring a back-up of your presentation on a USB stick and/or personal laptop as well as any adapters you may need.
Check the speaker guidelines for more details.
INFORMATION FOR DELEGATES
We have a Practical Information page that covers all of this information in great detail.
If your question isn't covered here, feel free to reach out to us at events (@) netpreserve.org.
Registration covers all Tuesday and Wednesday sessions, coffee breaks, and lunches. Monday workshops and lunch are booked separately, and full conference registration is not required if you are attending only the workshops. The Monday morning symposium is free of charge.
The Conference Dinner on 21 April (45 EUR) is not included in the conference fee and can be booked separately.
If you have already registered, you can check your registration details here.
Enter through the main entrance (Mont de Arts 28, Brussels). On Monday, registration will be available in the main hall near the main information desk (Floor -2) and upstairs (Floor +6). On Tuesday, the main registration desk will be near the Auditorium. Conference signage will guide you, and information desks will be available on both levels.
Here's a list of links that may be helpful to you in planning your WAC 2026 experience:
- View the conference program and abstracts
- Check if you are registered for workshops
- Create your own personal agenda (when logged in to ConfTool)
For large luggage items, staff at the KBR welcome desk can accompany you to a dedicated, locked luggage room. You will receive a ticket, which you must present when retrieving your luggage.
