2023 Call for Proposals

TOPICS | TIMELINE | GUIDELINES FOR PROPOSALS | IN-PERSON | ONLINE | HOW TO SUBMIT

IIPC Web Archiving Conference 2023: Resilience and Renewal

In July 2003, 12 institutions from around the world came together to establish a collaborative consortium to advance the development of web archiving practice – its procedures, tools and standards. The establishment of the IIPC was based on the experience of those founding member institutions, several of which were already working to build practical and sustainable web archiving programs. Twenty years on and the IIPC continues efforts to support a community that has grown beyond its own membership to include a transnational range of institutions involved in developing and delivering web archiving practice and programs. This community recognizes the complexity and confronts challenges in collecting, preserving and making accessible to future generations material that is central to an understanding of 21st century life.

Critical to the success of this enterprise is the sustainability of web archiving programs and the collections they produce. But this is never simple and is constantly challenged by the changing nature of the web and how it is perceived; by the constant constraints of available resources and technologies; and by critical legal and ethical considerations. The ‘web’ in web archiving has always posed the challenge of definition for the community of practitioners working to collect and preserve it. No more so than today when social media and audiovisual materials are so central to the online world that we engage with every day.

To be sustainable in this environment, web archiving practice has needed to demonstrate resilience in the face of the challenges. It has also required sustained innovation and renewal to find novel and practical ways to try to overcome obstacles and to demonstrate (and add to) the value of web archiving programs.

With the perspective of more than two decades of practice and collaboration, the 2023 Web Archiving Conference aims to bring practitioners and researchers together to both reflect on the lessons learned and achievements of the international web archiving community; and to share the ideas and innovations necessary for the renewal and future of web archiving practice.

The following example topics within seven broad themes are suggestions intended to help speakers formulate ideas for presentations but are not intended to limit proposals for other topics:

ACCESS

  • New possibilities for search and discovery
  • Methods of adding value to access
  • Audiovisual access and tools
  • Ethics for access and use of web archives
  • Integrating web archiving into digital collections: cataloging, metadata, federated search

COLLECTIONS

  • Blurring boundaries between web archives and other digital collections
  • Reuse of web archived materials for other born-digital collections
  • Ethical collecting of the web
  • Using web archiving for non-web archiving workflows, such as routine acquisitions 
  • The paper web: traces of web history in paper collections of libraries and archives

COMMUNITY

  • Growing our community by helping others archive the web
  • Marketing web archive collections
  • Collaborating with content creators
  • Building communities around standards
  • Addressing indigenous data sovereignty 

PROGRAM OPERATIONS

  • Running web archives: best practices,  lessons learned, agile project management
  • Labor in web archiving: staffing, onboarding, training, benchmark for skills
  • Supporting cross-disciplinarity of web archiving teams
  • Institutional workflows

RESEARCH

  • Providing tools for researchers
  • Social media archiving and data for researcher access
  • Implications of web archive quality on research
  • Lessons learned from collaborative projects with researchers
  • Best practices for data management and workflows

SUSTAINABILITY

  • Sustainability of web archiving
  • Sustaining access through digital preservation strategies
  • Resources for tool development and maintenance
  • Working toward a greener web and web archive
  • Developing new WARC standards for screenshots, embedded media, and more

TOOLS

  • Platformification: building tools to handle the appification of the open web
  • Developing tools together through open source
  • More than code: supporting tool development by non-developers
  • Supporting and growing the technical communities around web archiving tools
  • Machine learning
  • Leveraging tools of the past to inform new tool development and tools-based workflows

Timeline

CFP open 15 September 2022
CFP closes 1 November 2022
CFP notifications issued 2 December 2022
Draft programme ready 15 February 2023
Registration opens TBC
Registration closes TBC
WAC online day TBC
WAC in-person days 11-12 May 2023

About the format

Guidelines for proposals

For the in-person days, the WAC 2023 program committee invites proposals for:

  • 20-minute presentations
  • 60-minute panels
  • Posters and demos with accompanying 5-minute lightning talk
  • 60, 90, or 120-minute conference-themed workshops
  • 60, 90, or 120-minute tutorials focused on tools, technologies, Jupyter Notebooks, or practical exercises.

For the online day, the WAC 2023 program committee invites proposals for:

  • 20-minute pre-recorded talks and live Q&A
  • 45-minute panels

Call for drop-in talks will open 2 weeks before the planned events.

All proposals must be written in English and submitted via ConfTool. Proposals should outline how their contribution advances the understanding of topics related to the conference themes, how it relates to previous work (if applicable), and what impact it may have on the community.

In-person conference

20-minute presentations

  • Must be submitted as an abstract of between 300 and 350 words
  • Must include name(s), contact details and organizational affiliation of the presentation author(s)
  • Must include name(s) of presenters during the live session.

60-minute panels

  • Must include: title and panel description (up to 150 words)
    • Name(s), contact details and organizational affiliation of the panel proposer(s)
    • Titles and authors (and their organizational affiliation) of presentations included in the panel / session (2- 4 presentations)
    • Short abstracts for each of the 2-4 proposed presentations (up to 350 words per presentation)
  • Please note that multiple proposed presentations for one session cannot be from the same institution
  • Ensure there’s at least 20 minutes for discussion

Posters and demos with accompanying lightning talks

  • Must be submitted as an abstract of between 200 and 300 words
  • Must include name(s), contact details and organizational affiliation of the poster author(s)
  • Must include name(s) of presenters of lightning talks during the live session.

Workshops and tutorials

  • Must be submitted as an abstract of between 800 and 1,000 words
  • Must include information about coordinator(s), format, target audience, anticipated number of participants, and technical requirements
  • Must include details about expected learning outcome(s).

Online day

The conference online day program will consist of live Q&A sessions based on individual presentations (individual presentations thematically grouped by the Program Committee) or 45-minute panel submissions. We will be asking each presenter within a session to create a 20-minute video presentation which will be published (with password protection) and accessed by registered delegates before the Conference. These videos will not be played during the conference sessions. If presentations are recorded in languages other than English, the presenters will be asked to provide captions in English.

During the live Q&A session, each participant will be asked to give a short summary of their presentation (without slides) before the program committee assigned moderator opens the Q&A. Delegates will have the opportunity to submit questions in advance of the conference and during the live session. The Q&A sessions will be in English.

20-minute pre-recorded talks with live Q&A

  • Must be submitted as an abstract of between 300 and 350 words
  • Must include name(s), contact details and organizational affiliation of the presentation author(s)
  • Must include name(s) of presenters during the online Q&A session.

45-minute panels

  • Must include: title and session description (up to 150 words)
    • Name(s), contact details and organizational affiliation of the session proposer(s)
    • Titles and authors (and their organizational affiliation) of presentations included in the panel / session (2- 4 presentations)
    • Short abstracts for each of the 2-4 proposed presentations (up to 350 words per presentation)
    • Names and organizational affiliations of the speakers who will participate in the Q&A (please consider your speakers’ time zones when inviting them to participate in your session)
  • Please note that multiple proposed presentations for one session cannot be from the same institution

The Program Committee welcomes and encourages submissions from first-time attendees and/or first-time presenters.

All proposals should be accompanied by 3 to 5 keywords.


All submissions are due by the end of November 1st  (AoE / UTC-12) 2022.

The program committee will review all submissions and send out notifications of acceptance/rejection by December 2nd. For questions, please send an email to events[at]netpreserve.org.

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