Code of Conduct
This year’s Web Archiving Conference is being held in-person in Hilversum, with an online day on 3 May. Learn more about registration here.
Note: registration is currently full for the in-person Web Archiving Conference. Please email us at events (@) netpreserve.org to be added to the waitlist.
Presentations for the Online Day will be available as recordings in advance of the online event. During the live Online Day, there will be a mix of live Q&A sessions, lightning talks and drop in talks.
During the Conference itself there will be a mix of keynotes talks, thematic sessions with 2-4 presentations followed by a Q&A, panels, lightning talks and drop- in talks.
The timezone is Central European Summer Time, the timezone of our host, the Netherlands Institute for Sound & Vision. When you view the agenda on ConfTool as a registered participant, you should be able to see your local timezone and save sessions that you may be interested in.
Of course, you can access the online day's pre-recorded presentations from anywhere in the world at any time.
We plan to livestream our keynotes. More details will be available on this closer to the conference.
We hope to record and share select in-person sessions after the conference is finished.
Of course, the online day of sessions will include pre-recorded videos and live Q&As. We do plan to record these Q&As and share pending presenter approval.
INFORMATION FOR IN-PERSON PRESENTERS
INFORMATION FOR IN-PERSON DELEGATES
We have a page that covers all of this information in great detail: https://netpreserve.org/ga2023/practical-information/
If your question isn't covered here, feel free to reach out to us directly.
In-person Web Archiving Conference registration includes all conference sessions, workshops, morning and afternoon coffees, and lunches.
The Conference Dinner (35 Euros) will not be included in the conference fee and can be booked separately. The 10 May Welcome Reception is free, but space is limited--delegates must have registered for the reception within their regular registration in order to attend.
We will have registration set up in the Netherlands Institute for Sound & Vision's atrium. We will send an email with info to all delegates in the week leading up tot the conference.
More details to come as we get closer to May!
INFORMATION FOR ONLINE PRESENTERS
We have a paid account with Otter.ai (please contact us for log-in details). You can upload your video and generate automatic captions. Please do read and correct the text - especially when you are using technical vocabulary. Please save as an SVT file and upload along with your presentation video (see below). If you would like to use Otter.ai, please contact us for account details.
If you have a preferred method of using captions, do feel free to use it. Please supply in one of the following file formats: SRT, WebVTT, DFXP/TTML, SCC, and SAMI files. Vimeo recommends using WebVTT whenever possible. Vimeo also recommends encoding your caption files in UTF-8 format. Otherwise, captions that contain special characters may not display properly during playback.
If presentations are recorded in languages other than English, the presenters will be asked to provide captions in English.
For Q&A presentations, your recording should be a maximum of 20 minutes.
For panel presentations, each talk within the panel should have a pre-recorded component. Each recording should be a maximum of 20 minutes.
We are not being prescriptive about the format of your presentation videos. Previously there has been a range of styles including presenters who spoke without appearing on screen and those who presented their slides with a small video of themselves. It is up to you as to what you feel most comfortable with.
You can see some previous examples here:
Please upload it to the following Dropbox folder along with a captions file: https://www.dropbox.com/request/HKHXWsslL3itGXEb8Gt1
Please title your video with your name and session number. Once uploaded, your video can only be seen by the Conference Organizers. If you have any difficulty with this, please get in touch on the email below.
If you have any other questions or are unsure about anything do get in touch - email events[at]netpreserve.org
INFORMATION FOR ONLINE DELEGATES
Yes, please register here.
When you register, it will first ask for your member group. Next, the registration will ask you to select WAC2023 (in-person) or WAC2023 (online). Select WAC2023 (online) to continue with your registration for only the online day.
If you wish to attend both the in-person and online conference days, select WAC2023 (in-person), which includes registration for both parts of the conference.
Registered delegates will be able to view pre-recorded presentations from each session on Vimeo starting in early April. During the “live” Q&A session, each speaker will be asked to give a short summary of their presentation (without slides) before the session moderator opens the Q&A. Delegates will have the opportunity to submit questions during the live session.
We strongly recommend that you watch all pre-recorded talks for sessions that you are interested in attending, as the Q&As will draw heavily on these talks.