The deadline for all recordings has been extended to 24 March. You can view guidelines for sessions here (see below for uploading instructions).

We have a paid account with Otter.ai (please contact us for log-in details). You can upload your video and generate automatic captions. Please do read and correct the text - especially when you are using technical vocabulary.  Please save as an SVT file and upload along with your presentation video (see below). If you would like to use Otter.ai, please contact us for account details.

If you have a preferred method of using captions, do feel free to use it.  Please supply in one of the following file formats: SRT, WebVTT, DFXP/TTML, SCC, and SAMI files. Vimeo recommends using WebVTT whenever possible. Vimeo also recommends encoding your caption files in UTF-8 format. Otherwise, captions that contain special characters may not display properly during playback.

If presentations are recorded in languages other than English, the presenters will be asked to provide captions in English.

For Q&A presentations, your recording should be a maximum of 20 minutes.

For panel presentations, each talk within the panel should have a pre-recorded component. Each recording should be a maximum of 20 minutes.

We are not being prescriptive about the format of your presentation videos.  Previously there has been a range of styles including presenters who spoke without appearing on screen  and those who presented their slides with a small video of themselves.  It is up to you as to what you feel most comfortable with.

You can see some previous examples here:

• 2022 Web Archiving Conference Playlist
• 2021 Web Archiving Conference Playlist

Please upload it to the following Dropbox folder along with a captions file:  https://www.dropbox.com/request/HKHXWsslL3itGXEb8Gt1

Please title your video with your name and session number. Once uploaded, your video can only be seen by the Conference Organizers. If you have any difficulty with this, please get in touch on the email below.

If you have any other questions or are unsure about anything do get in touch - email events[at]netpreserve.org

Given that most people are familiar with Zoom, we are not planning on organising full session rehearsals. We do recommend that session moderators and speakers are in touch prior to the conference and are happy to facilitate this if required.  We also ask presenters and chairs to attend a briefing ahead of their session (details TBA).

Yes, please register here.

When you register, it will first ask for your member group. Next, the registration will ask you to select WAC2023 (in-person) or WAC2023 (online). Select WAC2023 (online) to continue with your registration for only the online day.

If you wish to attend both the in-person and online conference days, select WAC2023 (in-person), which includes registration for both parts of the conference.

Registered delegates will be able to view pre-recorded presentations from each session on Vimeo starting in early April. During the “live” Q&A session, each speaker will be asked to give a short summary of their presentation (without slides) before the session moderator opens the Q&A. Delegates will have the opportunity to submit questions during the live session.

We strongly recommend that you watch all pre-recorded talks for sessions that you are interested in attending, as the Q&As will draw heavily on these talks.

We will send Zoom join links to everyone registered for the Online Day closer to the conference. If you have questions about this, please email us at events[at]netpreserve.org.